NeoPOS Features

Point of sale software for retail shops, supermarkets, cafés, restaurants, takeaways and canteens. Powerful enough for multi-store businesses, and easy for your staff to learn.

One-off purchase

Full lifetime licence with no ongoing licence, subscription fees or ongoing costs.

Runs on any Windows PC

Windows XP through to Windows 11 (32 and 64 bit), Windows Embedded and POSReady, with all standard POS hardware.

NMI-approved scales

Connect electronic scales directly to NeoPOS to price weighed items automatically.

7-day support

Expert phone, email and remote access support, 7 days a week.

Everything you need to run your business

Hotkeys Page (main sales screen)

The main screen that opens when you start NeoPOS
Touchscreen friendly and easy to learn
Add items by Hotkey, barcode scan, PLU entry or name search
Running totals shown below the Transaction Grid
Quantity, error correction, void, refund, returns and No Sale
Percentage and dollar discounts, premiums and price override
Hold a sale and recall it later, even from another terminal
Preliminary bills, receipt reprints and email receipts
Item modifiers (e.g. “Coffee: No Milk”) and size, colour and style options

Make the screen your own

4 Sets of 12 Hotkey pages, with up to 42 Hotkeys per page
Choose each page’s layout, from one large button up to a 7×6 grid
Fill a whole Hotkey page from an item category in one step
Add, remove, move, resize and recolour function buttons with a right-click
Display modes for standard 4:3, widescreen 16:9 and 16:10 or 3:2 tablets
Dark mode, monochrome theme and custom screen colours

Cash, EFTPOS, or add your own custom payment types. Integrate your EFTPOS terminal (Tyro and Linkly). Split tenders and split bills. Shows Australian currency notes and coins, with automatic rounding. Set surcharges by payment type (% or $) and cash out. Gift cards and vouchers, redeemed at the register.

Stock control

Stock levels with minimum and maximum, low-stock and expiry warnings
Cost averaging and profit tracking on every item
3-level hierarchical stock for items sold singly, in packs and in cartons
Bulk items, e.g. sell pots and pints from a keg tracked in litres
Price matrices for items stocked in various sizes, colours and styles
Batch, expiry date and serial number tracking
Auxiliary barcodes, linked items and alpha-numeric barcodes
Stocktake with handheld scanners and stock variance reports
Wastage and loss recording (theft, spoilage, damage)
Barcode and shelf label printing with your own label layouts

Pricing & promotions

20-level quantity price breaks, including mix-and-match groups
5-level Price Shifts (e.g. Happy Hour, Holiday Surcharge), selected manually or applied automatically by time and day
Multi-buy deals (2, 3, 4 or 5 for a price) with start and end dates
Date and time-based special prices for an item or a whole category
Bulk price changes by % or $, or set prices from cost
Scans variable price and weight barcodes from label-printing scales

Purchasing & suppliers

Up to 10 suppliers per item, with supplier product codes and costs
Create purchase orders from items below minimum stock
Issue, print and receive orders, updating stock automatically
Stock receival with cost averaging
Stock transfers and synchronisation between stores

Hospitality & food service

Table, walk-in, waiting, phone, takeaway, eat-in, pickup and delivery orders
Graphical table layout designer that matches your venue, with table move and merge
Kitchen dockets to up to 4 printers or kitchen display screens, colour-coded by order type
Course separation and kitchen order notes
Modifier lists with pop-up selection (sauces, cooking times, extras)
Waiter order pads and condiment chains
Customer order display showing orders being prepared and ready

Delivery

Delivery console with driver allocation and delivery summaries
Customer lookup by name or phone, with delivery address
Delivery dockets printed with order details and address
Track takings from third-party delivery services as their own payment type

Customers & loyalty

Integrated customer database with detailed purchase history
Member cards with barcodes, and photo ID card printing
Member groups (e.g. Gold, Silver, Bronze) with their own discount or price shift
Reward points, earned on purchases and redeemed as credit
Membership expiry and renewal
Export member data in your chosen format

Accounts, laybys, hire & bookings

Customer accounts: pre-paid, credit limited, or both
Account statements and A4 invoices
Laybys with deposits, part payments and printed dockets
Hire items with deposits, due dates and overdue highlighting
Bookings, appointments and reservations management

Reporting & reconciliation

Sales, hourly, daily takings, profit & loss and GST reports
Stock movement, predictive stock, and sales & stock by month
Employee hours, attendance and staff commissions
Wastage, laybys, accounts, reward points and member purchases
Error log of voids, overrides, discounts and deleted tables
Filter by operator, shift and terminal; view, print, save to file or schedule
Set your own daily reporting period for late-night trading
End-of-shift cash reconciliation with floats and safe drops

Staff & security

Operator log-on by PIN or barcode card
Permission groups control which functions each staff member can use
Employee time clock with hours worked and wage calculation
Staff commissions by category and discount level
Training mode for practice, without recording sales or changing stock

Hardware & accessories

Receipt printers, cash drawers and cutters
Barcode scanners, card readers and handheld stocktake scanners
Electronic scales with stability checking
Pole displays and second-screen customer displays with rolling advertising (up to 200 images)
Kitchen printers, kitchen screens and label printers

Multiple terminals & stores

Connect multiple POS terminals over your local network
Multi-store, with each store running its own local database synchronised to a cloud or office server
Keeps trading when the internet is down and catches up when it’s back
Remote administration and reporting

Integrations, data & backups

Export sales and accounts to Xero, and export to MYOB
Integrated with Flexischools canteen management and Zwift online ordering
Webstore and Satin interfaces
Import stock lists from spreadsheets and other file formats
Unicode multilingual item names and receipts
Automatic backups on shutdown and daily, to a second location such as USB, Dropbox or Google Drive

Also included

Self-Service Mode

Unattended customer self-service in portrait, widescreen or standard 4:3 layouts. Customers scan, weigh or select their items and pay by card on an integrated EFTPOS terminal, then get a receipt and order number. Includes modifier selection, kitchen screen display and docket printing, which is especially useful at peak times when customers are waiting for service.